Wednesday, November 7, 2001
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Wednesday, November 7, 2001 |
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Records center hosts open house Former students wishing to get copies of their school records can do so in one convenient location now that the Fayette County School System's records center is open for business. The center recently hosted an open house for school and county employees to tour the facility and learn about the new imaging software that will enable records to be stored safely for years to come. Now, through a program called LaserFische, all records of every student who has ever been enrolled or graduated from one of the county's schools have been scanned and stored electronically. With a few strokes of the keyboard and a click of the mouse, system officials can quickly locate a student's school record or transcript and print it on the spot. Before, former students who wanted copies of their transcripts had to contact or visit the schools they attended. Office personnel then had to wade through files of records to retrieve the one requested. Students who attended a Fayette County school from the early 1940s to the present can now get official copies of transcripts and grade records from the records center. Due to limited staffing, the most recent student graduation transcripts will not be moved into the center until one year after the graduation date. "We get so many requests that first year for transcripts that we don't feel like our present staff can keep up with the demand. However, after that first year we will be able to take a lot of work off the schools," said Juliette Babb, executive director of school improvement and general education and head of the records center. Keeping records on a computer disk in addition to regular paper storage practically eliminates the risk of them being permanently destroyed due to flood, fire or other disaster. As an added precaution, a second disk containing duplicate information is being housed elsewhere. During the center's open house, representatives from Micro-Fix, the company that set up the school system's software imaging program, anwered questions and performed demonstrations of the software for visitors. In addition to maintaining student transcripts, the center is also going to be used to keep employee records and data. The center's personnel have already begun scanning employment records of both past and current employees. The oldest employee record dates back to 1929. The records center is open from 8 a.m. to 4:30 p.m. Monday through Friday. There is a $2 fee per transcript. For information phone 770-460-3990.
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